Rules of Old Boys Union of St. Thomas Preparatory School, Kollupitiya

(Established May 12, 1978)

  1. The union shall be called the St.Thomas’ Preparatory School Kollupitiya, Old Boys’ Union.
  2. The objects of the Union shall be
    1. To increase a sense of fellowship in Old Boys both with one another and with the school,
    2. To promote good works for the benefit of the school and assist the school when assistance is needed,
    3. To afford guidance and encouragement to the younger generation of boys.
    4. To give guidance when requested by the Headmaster for the better management and administration of the school, provided that the Union shall not in any manner be entitled to participate in or intervene in the management and administration of the school by the Board of Governors or the Headmaster, or make any decisions concerning the policy of the school in any matter.
    1. The members of the Union shall be Old Boys, and past and present teachers of S’ Thomas’ Preparatory school , Kollupitiya duly enrolled in accordance with rule 4 (b), and honorary life members not exceeding fifteen (15), duly elected at an Annual General Meeting. The total number of such honorary members shall not exceed fifteen (15) at any time.
    2. Founder members shall be those who have applied for membership on or before the Inaugural Meeting.
    1. The Annual General Meeting shall be held on the Friday before or after Founders Day namely the 17th of May, provided the Executive Committee of the Union is empowered to fix a suitable date as close as possible to Founders Day. Notice of the agenda shall be given by the Hony. Secretary at least fourteen days before the date of the meeting and in any manner approved by the Executive Committee.
    2. An Applicant for admission to membership shall apply to the Hony. Secretary in writing substantially in accordance with the enrolment form prescribed by the Executive Committee and shall be proposed by a member of the Union and seconded by another, and on his paying the subscription shall be enrolled a member. All names of such members shall be read at the next Annual General Meeting. A Member shall pay a subscription of Rs.Fifteen (15/=) for life.
    3. Notice of any motion or any other matter to be brought before the Annual General Meeting shall be submitted in writing to the Hony. Secretary at least 21 days before the date of such meeting. No motion which is not in accordance with these rules can be tabled.
    4. The quorum at the Annual General Meeting shall be 15 members.
    5. A statement of Accounts including a Balance Sheet for the preceding calendar year audited by the Hon.Auditor duly elected for the purpose at the previous Annual General Meeting shall be presented by the Hon.Treasurer for adoption at the Annual General Meetings. The Hony. Treasurer shall be responsible for the keeping of Union accounts and the Bank account of the Union.
    6. The Hony. Secretary shall at the Annual General Meeting submit a report, as approved by the Executive Committee, covering the activities of the Union during the preceding calendar year. Such report shall include the number of Old Boys on roll and the number enrolled during the preceding twelve months.
    1. The office – bearers of the Union shall be:-
      1. President – The Headmaster (Ex-officio)
      2. Three Vice Presidents
      3. Honorary General Secretary
      4. Honorary Treasurer
      5. Honorary Auditor
        The office bearers II – V above shall be elected at the Annual General Meeting.
      6. Co-ordinating Secretary who will be a member of the teaching staff nominated by the President.
      7. A Committee of eight members who will be elected at each Annual General Meeting as follows:-
    2. These office bearers shall form the Executive Committee. Eight (8) members shall form the quorum at any meeting of the Executive Committee.
    3. The Hony. Secretary shall keep a Minute Book recording the proceedings of all meetings.
  6. The Management of the affairs of the Union shall be vested in the Executive Committee which shall meet together for the dispatch of business, adjourn or otherwise regulate its meeting as it thinks fit.
  7. It shall be the duty of the President to determine at the Annual General Meeting the procedure for the election of office bearers and the method of voting at any business arising at the meeting.
  8. The Executive Committee shall have the power to fill any vacancies which may occur in the Committee pending the next Annual General Meeting.
    1. A special General Meeting to transact any special business may be summoned by the President or the Executive Committee or in pursuance of a written requisition signed by not less than 50% members of the Union and addressed to the Hony. Secretary who shall summon such meeting. Any such requisition shall specify the nature of the business for which the meeting is summoned and no other business shall be transacted at such meetings. Such business shall be in accordance with these rules.
    2. such meetings shall be given to the members provided however the Executive Committee shall have power to curtail the period of such notice.
    3. The quorum for such special general meeting shall be 35 members.
  10. The Rules of the Union shall not be altered, amended, repealed, or added to except at the Annual General Meeting and as provided for in Rule 4 ©, and except by a vote of at least two-thirds of the members present at the meeting.
  11. The President shall have power when he considers the highest interest of the Union so requires, to take any steps necessary to ensure the continued existence and proper functioning of the Union.